The Data Trustee Process
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Our goal is to make investor reporting easier than ever. That's why we focus on efficiency and reliability. We also know that CDFIs are a complex world, and "one size fits all" does not apply. The Data Trustee process allows for that, providing the flexibility necessary to address the needs of any CDFI.
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Getting Started with Data Trustee
When you first subscribe to Data Trustee, you'll provide the last set of reports that you sent out or the funding agreements that stipulate reporting requirements. Based on that information, we build a list of every data point we need to collect. Then we work with you to determine the easiest, most efficient way to get those data points each quarter. How this functions will depend upon your information systems, but for most CDFIs this will be as easy as exporting data from your existing loan servicing and accounting systems.
Quarterly Reporting
On the last business day of each reporting period, we send out a list of data needs to each person in your organization responsible for submitting data. A master list is available by logging into our website and is updated as items are received. Once the data is in, we produce the reports, follow up on any issues in the data, and prepare the complete investor packages. Our progress can be monitored online so that you know when to expect your investor packages. Each investor package is guaranteed to be ready two business days before it is due (for mailing or submission) as long as we receive your data on time. When everything is ready, you sign off on the reports and either send them to your investors or have us send them for you.
New Investments or Reporting Requirements
When you receive a new investment or an investor changes or adds a requirement, Data Trustee reviews the new requirements and determines how best to collect the data needed, if it isn't already being collected with data for other reports. The data needs are integrated into the next quarterly reporting cycle.
When you first subscribe to Data Trustee, you'll provide the last set of reports that you sent out or the funding agreements that stipulate reporting requirements. Based on that information, we build a list of every data point we need to collect. Then we work with you to determine the easiest, most efficient way to get those data points each quarter. How this functions will depend upon your information systems, but for most CDFIs this will be as easy as exporting data from your existing loan servicing and accounting systems.
Quarterly Reporting
On the last business day of each reporting period, we send out a list of data needs to each person in your organization responsible for submitting data. A master list is available by logging into our website and is updated as items are received. Once the data is in, we produce the reports, follow up on any issues in the data, and prepare the complete investor packages. Our progress can be monitored online so that you know when to expect your investor packages. Each investor package is guaranteed to be ready two business days before it is due (for mailing or submission) as long as we receive your data on time. When everything is ready, you sign off on the reports and either send them to your investors or have us send them for you.
New Investments or Reporting Requirements
When you receive a new investment or an investor changes or adds a requirement, Data Trustee reviews the new requirements and determines how best to collect the data needed, if it isn't already being collected with data for other reports. The data needs are integrated into the next quarterly reporting cycle.
It's that simple. Ready to leave the reporting to us? Email [email protected] to get started.
If you'd like to learn more, follow the links below:
If you'd like to learn more, follow the links below:
